Report a Violation
Procedure for anonymous reporting of violations of law and the procedures and ethical standards applicable in the Company
This procedure defines the rules of conduct in the event of identifying violations of law, ethical standards or procedures applicable in KOFAMA Koźle S.A. (Company). This procedure is available on the kofama.pl website in the Company tab and is available in the Company's Management Board Office.
§ 1
Any person, in particular an employee of the Company (or another person performing activities for the Company), who has encountered or obtained information about violations of law, procedures or ethical standards, including potential violations (hereinafter the "Violation"), has the possibility of anonymously submitting a report of such violations to the Members of the Management Board (if the report concerns employees or other persons performing activities for the Company) or the Supervisory Board (if the report concerns Members of the Management Board). The report is made using a dedicated electronic link created on the Company's website: kofama.pl located at https://www.kofama.pl/zglos-naruszenie. Reported Violations ("Report") are recorded in a register kept by the Company (if the report concerns employees or other persons performing activities for the Company) or the Supervisory Board (if the report concerns Members of the Management Board).
§ 2
1. A Member of the Management Board/Supervisory Board, after verifying the Report, may decide on further actions, in particular: a) convening a meeting of the Management Board/Supervisory Board, b) issuing orders to employees or other persons performing activities for the Company to whom the Report relates, c) taking disciplinary measures against an employee or other persons performing activities for the Company to whom the Report relates, d) hearing a Member of the Management Board if the Report concerns a Violation committed by a Member of the Management Board, e) filing a notification of the possibility of committing a crime, f) taking other actions in accordance with the law.
2. Personal data contained in the Reports are deleted immediately after the completion of the actions described above. The Company and the Supervisory Board ensure that the identity of the person making the Report remains confidential, if that person has disclosed their identity or their identity is possible to establish.
3. The person alleged to have committed the Violation is notified immediately of the fact of making the Report and of the procedure for verifying the validity of the Report, subject to maintaining the confidentiality of the data of the person making the Report and to the extent that it is consistent with the law.
4. The Company and the Supervisory Board provide the person making the Report and the person alleged to have committed the Violation with personal data protection in accordance with the law.
5. The Company and the Supervisory Board provide employees who report Violations with protection, in particular against retaliatory actions or discrimination or other improper behavior.
§ 3
1. The Company undertakes to familiarize the Company's Employees and other persons performing activities for the Company with this procedure.
2. The Management Board of the Company obliges Directors and Heads of Departments to familiarize subordinate employees with this procedure.
To report a violation, please use the form below.